COACHES CORNER

MANUALS AND TRANSFER GUIDES
ANNUAL REPORTS
WEEKLY CARA REPORTS
MONTHLY REPORTS

CAMPS / CLINICS-INSTITUTIONAL
CAMPS NON-INSTITUTIONAL
CHECKLISTS
COMMUNITY ENGAGEMENT / SERVICE / VOLUNTEER WORK
COMPLIANCE ONLY
FOREIGN TOURS
FUNDRAISING
GAME RELATED FORMS
OFFICIAL VISITS
PACWEST CONFERENCE
SCHOLARSHIP
SPORTS INFORMATION
STUDENT / ATHLETE
TRAVEL
TRAVEL / MISSED CLASS TIME
TRYOUTS: ENROLLED STUDENT-ATHLETES
TRYOUTS: PROSPECTIVE STUDENT-ATHLETES
UNOFFICIAL VISITS
VOLUNTEERS
WAIVER / LIABILITY FORMS FOR STUDENT-ATHLETES

MISCELLANEOUS

MANUALS AND TRANSFER GUIDES

• Athletics Compliance Manual
• NCAA Division II Manual
• Two-Year Transfer Guide
• Four-Year Transfer Guide
• Guide to International Academic Standards

ANNUAL REPORTS

• Declaration of Playing Season   DUE FIRST FRIDAY IN AUGUST 
• Future Championship Dates
• Maximum & Minimum Games
• Number of Contests/Dates of Competition   DUE FIRST FRIDAY IN AUGUST 
• Permissible Recruiters and Staff Roster   DUE FIRST FRIDAY IN AUGUST 
• Player Participation   DUE AT SEASON END 
• 2025-26 Competition and Practice Calendar
• Annual Recruiting Log for Non Recruiting Coaches

WEEKLY CARA REPORTS

• List of Athletes   DUE WEDNESDAY OF FOLLOWING WEEK 
• CARA Forms--Basketball
• CARA Forms--Golf and Tennis
• CARA Forms--Baseball, Cross Country, Soccer, Softball, Volleyball

MONTHLY REPORTS

• Contact, Evaluations and Telephone Calls Summaries
• PSA Recruiting Log

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CAMPS / CLINICS-INSTITUTIONAL (all forms required)

• Institutional Sports Camp\Clinic Approval Form
• Participation Payment Ledger
• Staff Compensation
• Camp Clinic Procedures (Rev. 5/25/18)
• Checklist for Institutional Sports Camp/Clinic
• Guidelines for Interacting with Minors   REQUIRED READING 

CAMPS NON-INSTITUTIONAL

• Non-Institutional Private Camp Approval

CHECKLISTS

• Checklist - Incoming Recruits
• Checklist - New Student-Athletes
• Checklist - Initial Eligibility
• Checklist - Continuing Eligibility

COMMUNITY ENGAGEMENT / SERVICE / VOLUNTEER WORK

• Community Engagement Activity
• Community Service and Volunteer Form

COMPLIANCE ONLY

• Two Year Transfer Tracer
• Four Year Transfer Tracer
• 23-24 Athletics Grant-in-Aid Scholarship Agreement
• 24-25 Athletics Grant-in-Aid Scholarship Agreement
• 25-26 Athletics Grant-in-Aid Scholarship Agreement
• Bookstore Waiver Form
• Permission to Contact Letter
• Permission to Contact PSA at a 4-Year Institution (May, 2017)
• PTD Form--Blank

FOREIGN TOURS

• Foreign Tours Checklist

FUNDRAISING

• Fundraising Activity Release
• Approval Form
• Sports Fundraising

GAME RELATED FORMS

• PacWest Schedule Change Request
• Game Schedule Change Form

OFFICIAL VISITS

• Complimentary Admission Request   COMPLETED TWO (2) DAYS PRIOR TO EVENT 
• Letter to Prospective Student Athletes
• Official Visit Approval Form
• Official Visit Prospect
• Official Visit Student Host
• Request for Reimbursement for official visit expenses
• Student-Athlete Host and Prospect Code of Conduct

PACWEST CONFERENCE

• Hardship and Intra Conference Eligibility Waiver
• PacWest Buckley Amendment form fillable
• PacWest Medical Hardship Checklist form fillable

SCHOLARSHIP

• 23-24 Out-of-State Exemption
• 23-24 Scholarship Worksheet
• 24-25 Out-of-State Exemption
• 24-25 Scholarship Worksheet
• 25-26 Out-of-State Exemption
• 25-26 Scholarship Worksheet
• Scholarship Reduction, Cancellation or Non-Renewal Request

SPORTS INFORMATION

• Player Biography Form

STUDENT / ATHLETE

• Concurrent Enrollment Form
• Permission for Outside / Unattached Competition
• Summer Outside Competition
• Student Athlete Employment (updated 12/16)
• Student-Athlete Employment – Non-Institutional/Private Camp/Clinic
• Notification of Transfer
• NCAA Transfer Portal Signature Page
• Notification of Transfer - Attestation of No Prior Contact Before Entering the NCAA Transfer Portal Form

TRAVEL

• Deviation from team travel
• Hawaiian Air block request
• Team travel squad list
• Team Travel Worksheet – Complete for Each Trip
• Hawaiian Airlines Travel List Form?

TRAVEL / MISSED CLASS TIME

• Travel Letter – Beginning of Academic Term
• Travel Letter Acknowledgment Form
• Travel Letter – Follow Up (2 Weeks Notice)
• Missed Class Time Due to Travel or Competition

TRYOUTS: ENROLLED STUDENT-ATHLETES

• Request Form
• Sports Medicine Forms Required
• Info Sheet for Coaches - Enrolled Student-Athletes

TRYOUTS: PROSPECTIVE STUDENT-ATHLETES

• Request Form
• Sports Medicine Forms Required
• Info Sheet for Coaches - Prospective Student-Athletes

UNOFFICIAL VISITS

• Request for Reimbursement
• Unofficial Visit Form
• Complimentary Admission Request (Unofficial)   COMPLETED TWO (2) DAYS PRIOR TO EVENT 

VOLUNTEERS

• Volunteer Coach/Staff
• Student Assistant Coach Form-Fillable
• Volunteer Camp Counselor Agreement and Release
• Student Manager Form

WAIVER / LIABILITY FORMS FOR STUDENT-ATHLETES

• Assumption of Risk & Release
• Statement of Understanding & Agreement /Private Transportation To and From Sports Events

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MISCELLANEOUS

• Private Lessons Form
• Assumption of Risk Form for a Specific Event
• HIPAA Medical Release Authorization Form
• Change of Status
• Game Contract Worksheet (Conference)
• Game Contract Worksheet (Non-Conference)
• Disciplinary Action
• High School, Prep School and Junior College Ticket Request
• Local Sports Club Employment
• Meals (In Conjunction with Competition)
• Occasional Meals
• Request for Reimbursement from Foundation
• Student Athlete Transfer Credits Worksheet
• Student Athlete Transfer Credits Worksheet #2
• Grant-In-Aid Release Request
• Vacation Period Individual Voluntary Request for Coaching (Golf, Tennis, Cross Country)
• Vehicle Request Form
• Request for IRL Activation Form
• Male Practice Player Form
• Coach/Staff Facility Use Form